Administrative Assistant

The Administrative Assistant serves as a key point of contact for internal and external constituencies regarding organizational operations. This role involves liaising with various departments and management teams, organizing outreach efforts, and supporting special projects.

The ideal candidate will thrive in a dynamic, mission-driven environment, demonstrating sound judgment and strong interpersonal skills. Candidates must possess excellent written and verbal communication abilities, alongside strong organizational skills to effectively manage multiple priorities.

Key Responsibilities:

1. Administrative Support:

– Execute a wide range of administrative tasks, including managing active calendars, submitting expense reports, drafting correspondence, and arranging detailed travel plans and itineraries.

2. Scheduling Coordination:

– Plan and coordinate schedules to ensure adherence and respect for administrative timelines.

3. Communication Liaison:

– Facilitate communication with internal departments, board members, and external partners on behalf of management.

4. Issue Management:

– Research and prioritize incoming inquiries and concerns, often of sensitive nature, and determine appropriate actions.

5. Team Communication:

– Serve as a bridge for smooth communication across teams, maintaining credibility and trust with stakeholders.

6. Executive Support:

– Work closely with senior management to keep them informed of commitments and responsibilities, following up as necessary.

7. Project Completion:

– Complete key deliverables, including drafting correspondence and other tasks to support effective leadership.

8. Prioritization Skills:

– Efficiently manage competing needs and follow through on deadlines.

Requirements:

1. Organizational Skills:

– Proven ability to perform and prioritize multiple tasks with excellent attention to detail.

2. Interpersonal Skills:

– Ability to develop strong relationships with staff, board members, and external partners.

3. Communication Proficiency:

– Exceptional written and verbal communication skills.

4. Problem-Solving:

– Proactive approach to problem-solving with strong decision-making capabilities.

5. Emotional Acuity:

– Ability to handle ambiguity and demonstrate emotional maturity.

6. Resourcefulness:

– Effective team player who also works well independently.

7. Confidentiality:

– Proven ability to manage confidential information discretely.

8. Deadline-Oriented:

– Ability to achieve high-performance goals in a fast-paced environment.

9. Forward-Thinking:

– Seeking opportunities for process improvement and proposing effective solutions.